FRIENDS OF LACEY TIMBERLAND LIBRARY
Dba Friends of the Lacey Library
Revised December 30, 2014 and September 14, 2016
ARTICLE I-NAME
Section 1: The name of this corporation shall be FRIENDS OF THE LACEY TIMBERLAND LIBRARY, doing business as (dba) Friends of the Lacey Library.
ARTICLE II-PURPOSE
Section 1: The purposes of this corporation shall be educational.
We seek to:
Encourage the public’s use and support of the library;
Supplement library services and materials, and
Provide support for programs and facilities in accordance with the library’s policies and needs.
The corporation is organized exclusively for charitable and educational purposes, including making contributions that qualify as exempt under 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any further United Stated Internal Revenue Law).
ARTICLE III-MEMBERSHIP/MEETINGS
Section 1: Membership in this corporation shall be open to all individuals interested in its purposes, upon payment of the annual dues.
Section 2: Each member shall be entitled to attend any regular business or special meeting of the corporation.
Section 3: Any member is entitled to bring any issue to a regular meeting and ask for a vote.
Section 4: An annual meeting of the membership shall be held in January following the close of the fiscal year to elect the Board of Directors and its Officers, to receive various reports, to approve the annual budget and to act on any other business.
Section 5: Special membership meetings may be scheduled as recommended by either special committees or the Board of Directors.
Section 6: A quorum shall be recognized as those members of the Friends who are present at either the annual or special meetings. Action may be taken by a simple majority vote of the members present
ARTICLE IV-BOARD OF DIRECTORS
Section 1: The Board of Directors shall consist of the four (4) duly elected Officers and Standing Committee Chairpersons appointed by the Board. The Board of Directors shall be members in good standing of the Friends of the Lacey Library.
Section 2: The Officers shall be the President, Vice-President, Secretary and Treasurer. The Standing Committee Chairpersons may be Book Sales, Publicity, Membership, Newsletter, Online Sales, Bargain Books and other committees deemed necessary and approved by a simple majority of those Board members present or by approval of no fewer than five Board members.
Section 3: All Officers shall be elected to regular two-year terms. The President and Secretary shall be elected in even years. The Vice-President and Treasurer shall be elected in odd years.
Section 4: Officers shall not serve for more than three consecutive terms. A current Officer may continue until a successor has been elected or appointed by no fewer than five members of the Board of Directors.
Section 5: The Officers shall be nominated by a nomination committee. This committee shall be selected by the Board at least one month before the Annual Meeting. With the consent of each nominee, the nominations will be submitted to the members by e-mail and/or newsletter at least two weeks prior to the Annual Meeting. At the Annual Meeting, additional nominations from the floor may be made, with the consent of the person nominated.
Section 6: Vacancies of any position of the corporation shall be filled by appointment for the remainder of the unexpired term by vote of no fewer than five members of the Board of Directors.
ARTICLE V-DUTIES OF THE BOARD OF DIRECTORS
Section 1: The Board of Directors shall administer all funds of the corporation and manage the affairs of the Friends in accordance with the bylaws.
Section 2: The President shall preside over and conduct meetings, be an ex-officio member of all committees and represent the Friends of the Lacey Library.
Section 3: The Vice-President shall perform the duties of the President in his or her absence.
Section 4: The Secretary shall record attendance and take the minutes of meetings and shall conduct the correspondence of the corporation as requested by the President.
Section 5: The Treasurer shall keep the financial records of the corporation and be the custodian of all monies. The Treasurer shall present financial statements to the Board of Directors at its regular meetings, prepare an annual report for the annual meeting and keep complete organizational accounts.
All non-budgeted bills or estimates of anticipated expenditures shall be submitted in writing to the Treasurer prior to the meeting for approval of payment. Amounts less than one hundred dollars ($100.00) shall be accompanied by an itemized receipt and a voucher. Amounts above one hundred dollars ($100.00) shall be pre-authorized by the Board of Directors before any commitment or expenditure may be made. Emergency expenditures can be approved by two officers.
Checks shall require one signature and be signed by the President, Vice-President or Treasurer. An elected officer and one designated member shall count book sale and bargain books monies and sign appropriate records. One of the persons shall be responsible for depositing the money.
Section 6: Standing committee chairpersons shall organize and carry out the business of their respective committees.
Section 7: Meetings of the Board of Directors shall be held at least six (6) times a year. Special meetings may be called at any time by request of the President or any member of the Board of Directors. Five (5) members of the Board shall constitute a quorum. Each member of the Board will have one vote. Provided there is a quorum, a simple majority of votes is necessary for the adoption of any matter.
ARTICLE VI-AMENDMENTS
Section 1: Amendments to these bylaws may be made by a two-thirds majority of those present at any membership meeting. All members must be notified in writing at least two weeks before an amendment is presented.
ARTICLE VII-PARLIAMENTARY PROCEDURE
Section 1: Roberts Rules of Order, Revised, when not in conflict with the adopted bylaws, shall govern the proceedings of the corporation.
ARTICLE VIII-FINANCES
Section 1: The fiscal year shall be from January 1 through December 31.
Section 2: The Budget Committee shall consist of the President, Treasurer, Lacey librarian and one additional member. The Budget Committee shall develop a proposed budget and present it to the Board for review and to the Annual Meeting for adoption.
Section 3: A review of the finances of the corporation shall be made annually. The Financial Review Committee shall consist of three members. The Treasurer shall not be eligible to serve on the Financial Review Committee, but shall provide the Committee any and all records needed to complete a review of corporation finances. A copy of the financial review shall be available upon written request.
ARTICLE IX-DISSOLUTION STATEMENT
Section 1: Upon dissolution of the corporation, the Board of Directors shall, after paying or making provision for the payment of all liabilities of the corporation, dispose of all the assets of the corporation exclusively for the purposes of the corporation. The disposal shall be in such manner, or to such corporation(s) as shall at the time qualify as an exempt organization or organizations under 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Directors shall determine.